System Folders Tree
- 22 Sep 2023
- 6 Minutes to read
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System Folders Tree
- Updated on 22 Sep 2023
- 6 Minutes to read
- Print
- DarkLight
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Overview
The System folder contains various options for configuring, customizing, and managing the environment. This folder can only be viewed and accessed by Administrator accounts.
Accessing the System Folder
- Login to the Studio as an Administrator.
- In the left Sidebar, select System
. Note the customizable System Page.
. Note the 
System Folder Actions
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| Action | Description |
|---|---|
| Manage Permissions | Manage access to features and functions |
| Update Security Folders | Updates the value of security_folder_id for all folders in the event there are issues with inherited permissions |
| Theme Editor | Change the styling of the Portal and Studio via .LESS files |
| Create Root Folder | Launches a dialog for quickly adding a Folder at the folder tree root level |
| Enter Maintenance Mode | Enables/disables Maintenance Mode |
| Get Full Text Search Status | View Full Text Search status |
| Reset System Styles [CSS] | Restores the environment to the original .LESS files, removing any custom CSS styling |
| Show License Information | Displays license type, expiration date, and issue date |
| Manage | Customizable options for current folder (Pin to Top Menu, Set Look and Feel, [User Portal Visibility] Hide / Show) |
Top-Level System Folders
| Folder Name | Folder Description |
|---|---|
| Administration | These are the activities of managing the Decisions instance and configurations |
| Applications | Manage projects available in the App Store or the Workflow Catalog |
| Designers | Manage the designer configurations that typically appear in the studio and/or designers |
| Integrations | Set up Integrations to external systems, tokens, and webhooks |
| Jobs and Events | Setup and maintain Message Queues, Scheduled Jobs, and Events |
| Security | Manage the directory to authenticate Decisions users |
| Settings | Update settings for DLLs or Decisions default settings |
| System Data | Allows user to manage the data available in Entities in the environment |
Administration Folder
| Folder | Description | |
|---|---|---|
| Auditing | If Auditing is turned on for Entities, then this will be the folder users will be able to see a Report that will display changes for those Entities. | |
| Cache | Configure and manage different Cache definitions for applications requiring better access to data | |
| Containers | Allows a user to package the application's code, configurations, and dependencies into a single unit | |
| Encryption | Used to store data in the database that is specifically set to be encrypted. Key rotation is used to periodically change the key securing the data. For more details or instructions, please contact Support. | |
| Features | Install extensions or built-in modules to Decisions to enhance the platform capabilities. Populates with Folders for each module downloaded. | |
| Importing | Contains Import Assignment and Imported Entities where a user can monitor information about imported entities. | |
| Notifications | Allows users to configure notification behavior in the Decisions environment | |
| Repository Action Flows | This folder houses Actions Flows built on a connected Repository. A use case may involve comparing instances before importing or exporting items from the Repository. Any Flows built with the Before/After Project Creation/Checkin Behaviors will save here by default. | |
| Root Nodes | In this folder, users are able to add and edit Root Nodes like Knowledge Base and Service Catalog. | |
| Servers | Allows users to monitor all servers that were used in the current instance of Decisions. Also allows users to create and configure Platform Servers | |
| System Tools | This contains several different tools for server administration including Logging, Profiler, System Validation, and Flow Management | |
| Automated Testing | Creating and managing Automated Test Sessions. | |
| Event Viewer | A tool to monitor different System Events and Activity, as well as seeing the number of Active Users | |
| Flow Management | A tool to monitor and manage all workflow activities in the Portal | |
| Logging | View Server and Client Logs | |
| Maintenance Mode | Puts the environment in Maintenance Mode where non-admin logins are prevented. A red flag is set that no new thread jobs, scheduled jobs, or queued flows get started, all processing on all Rabbit/ASB/Kafka message queues stops, data is collected on active thread jobs, scheduled jobs, and Flows. | |
| Profiler | Ability to Start Profiler Session, record some activity in the portal, save the session, and load sessions. | |
| System Validation | Shows all system validation errors, offers the ability to run full system validation, and clear import issues. | |
Applications
| Folder Name | Description |
|---|---|
| Workflow Catalog | Allows a user to provide easy access buttons for end users can kick off workflows for the Portal. |
Designers
| Folder Name | Description |
|---|---|
| Agents | This management tool allows communication with a client-server that is secured with a firewall |
| Alias | Manage Alias' that were created for Decisions' Entities |
| Assignments | A folder to manage Assignments. |
| Catalog | Location of elements, actions, steps, components that are live in the Decisions Studio |
| CSS | Allows a user to add, update, or delete Cascading Styling Sheets that may be utilized in the environment or on Designer Elements |
| Data Structure | Stores all data structures and data types that are used in Decisions. |
| Debugger | This Folder stores all utilities and helpers that are used in Decisions Debugger. |
| Declared Dependency | Stores any user-created declared dependencies on an element(s) in the environment. |
| Designer Repository | Utility to manage the Repository server. |
| Email Templates | Allows user to add, update, or delete email templates (styling) applied to email notifications. |
| Entity Extensions | Allows user to create and manage Entity, Folder Actions, and Configurations. |
| Images | Stores images found in the Decisions Image Library that may be added into Designer Elements such as a Form, Page, etc. Custom images may also be added via the nested Custom Images folder. |
| Lookup Lists and Constants | Allows user to set lookup values and global variables to be frequently utilized, declared and easily accessible to Designer users |
| Projects | A folder containing all of the Projects in the Decisions environment. |
| Report Distribution | The folder where users can create custom ways of Report Distribution using the Flow Engine. |
| Report Output | Contains the subfolders: Handlers and Templates |
| Repository | Utility to manage Projects in a Repository. |
| Restore Points | A folder that stores and manages Restore Points in Decisions |
| Toolbox Customization | Allows user to customize the Decisions environment to meet the needs of an organization |
| Unit Test Management | A folder containing all of the Unit Tests created and saved in the environment. |
Integration
| Option | Description |
|---|---|
| Database Queries | Stores any database queries that were saved to the environment. |
| Databases | Allows user to add additional databases |
| External Systems | Allows a user to configure connections to external systems such as SOAP, WCF, and REST. |
| OAuth | Allows user to configure tokens to the applications that require the OAuth authorization standard. Oauth is a token-based authentication that allows an end user's account information to be used by third-party services without exposing the user's password. |
| Webhooks | Allows users to set up and manage real-time calls to other applications. Webhooks, which are also called Web Callbacks or HTTP Push APis, are one way that apps can send automated messages or information to other apps. |
Jobs and Events
| Option | Description |
|---|---|
| Message Queues | A queue of messages to be sent between different applications |
| Work Queues | Decisions can put work into queues and Decisions servers can work on tasks within those queues |
| Scheduled Jobs | Allows users to create and manage processes that should run on a defined schedule. |
Security
| Option | Description |
|---|---|
| Accounts | Manage Account information about users, including password rests, culture, impersonations, and landing pages. |
| Groups | Manage groups that accounts can be members of to easily manage permissions throughout the Portal and task group members with tasks. |
| Named Sessions | This is a token-like way to authenticate users and makes it possible to pass in a specific user account when invoking a Flow or Rule via REST without exposing the user account information. |
| Relations | Used to store any information on related accounts in the environment, which is configured in the Account settings using the Edit action. |
| Security Questions* | Security questions can be used as an extra level of security when a client contacts a user in order to verify their identity. A prompt can then ask for the answer to the question selected. |
Deprecated!
*Starting from v8.15 and above, the Security Questions folder under the Security is deprecated and will no longer be supported or actively maintained. For any questions or further assistance, please reach out to support@decisions.com.
System Data
| Option | Description |
|---|---|
| Assignment Priorities | Sets Priority Order for the Assignments or add new Priorities |
| Assignment Roles | Creates and edits specific Assignment Roles for different users and groups |
| Association Types | Edits and creates Association between different Decisions Entities |
| Business Metrics | Adds and configures business metrics to be captured in this folder. Business Metrics are quantifiable values that measure the success and efficiency of a given business process. Different process goals call for different metrics to measure their success. |
| Chat Messages | Stores chat messages entities |
| Contact Details | Creates and stores contact info. Also allows users to create new Contact Types and Contact-Type Priorities. |
| Document Type | Creates new Document Types can be created to use in Decisions here. Also, the MIME type can be editted of the existing Document types. |
| Help | Adds and edits Help Message Keys and Text to use as popup messages in the Decisions on different components of the User Interaction Design. |
| Languages | Adds and manages languages |
| Locations | Adds and edits different locations with different days and hours as well as holidays |
| Tags | Contains Tags that are stored, added, and edited for Entities in Decisions |
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