System Folders Tree

Updated on 13 Aug 2024
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Overview

The System folder contains various options for configuring, customizing, and managing the environment. This folder can only be viewed and accessed by Administrator accounts.

Accessing the System Folder

Login to as an Administrator.
In the left Sidebar, select System.

System Folder Actions

	Action	Description
	Rebuild Folder Parent References	Rebuilds the folder parent hierarchy and is only useful if the data is corrupted in the DB.
	MANAGE
	Manage Permissions	Manage access to features and functions.
	Theme	Rebuild Styles: Reset System Styles (CSS): Restores the environment to the original .LESS files, removing any custom CSS styling Theme Editor: Change the styling of the Portal and Studio via .LESS files.
	More	Set Look and Feel Add as Favorite
	PERMISSIONS
	Update Security Folders	Updates the value of security_folder_id for all folders in the event there are issues with inherited permissions.
	SERVER MAINTENANCE
	Check Table Structures	Check the database table structures for any issues.
	Enter Maintenance Mode	Enables/disables Maintenance Mode.
	Get Full Text Search Status	View Full Text Search status.
	Show License Information	Displays license type, expiration date, and issue date.

Top-Level System Folders

Folder Name	Folder Description
Administration	These are the activities of managing the Decisions instance and configurations.
Applications	Manage projects available in the App Store or the Workflow Catalog.
Designers	Manage the designer configurations that typically appear in the studio and/or designers.
Integrations	Set up Integrations to external systems, tokens, and webhooks.
Jobs and Events	Setup and maintain Message Queues, Scheduled Jobs, and Events.
Security	Manage the directory to authenticate Decisions users.
Settings	Update settings for DLLs or Decisions default settings.
System Data	Allows user to manage the data available in Entities in the environment.

Administration Folder

Folder		Description
Auditing		If Auditing is turned on for Entities, then this will be the folder users will be able to see a Report that will display changes for those Entities.
Cache		Configure and manage different Cache definitions for applications requiring better access to data.
Containers		Allows a user to package the application's code, configurations, and dependencies into a single unit.
Encryption		Used to store data in the database that is specifically set to be encrypted. Key rotation is used to periodically change the key securing the data. For more details or instructions, please contact Support.
Features		Install extensions or built-in modules to Decisions to enhance the platform capabilities. Populates with Folders for each module downloaded. This is where Modules can be found and installed.
Importing		Contains Import Assignment and Imported Entities where a user can monitor information about imported entities.
Notifications		Allows users to configure notification behavior in the Decisions environment.
Repository Action Flows		This folder houses Actions Flows built on a connected Repository. A use case may involve comparing instances before importing or exporting items from the Repository. Any Flows built with the Before/After Project Creation/Checkin Behaviors will save here by default.
Root Nodes		In this folder, users are able to add and edit Root Nodes like Knowledge Base and Service Catalog.
Servers		Allows users to monitor all servers that were used in the current instance of Decisions. Also allows users to create and configure Platform Servers
System Tools		This contains several different tools for server administration including Logging, Profiler, System Validation, and Flow Management.
	Event Viewer	A tool to monitor different System Events and Activity, as well as seeing the number of Active Users.
	Event Viewer
	Flow Management	A tool to monitor and manage all workflow activities in the Portal.
	Framework Unit Tests	Allows the user to view and run Unit Tests.
	Licensing	Provides the license information for the instance.
	Logging	View Server and Client Logs.
	Maintenance Mode	Puts the environment in Maintenance Mode where non-admin logins are prevented. A red flag is set that no new thread jobs, scheduled jobs, or queued flows get started, all processing on all Rabbit/ASB/Kafka message queues stops, data is collected on active thread jobs, scheduled jobs, and Flows.
	Profiler	Ability to Start Profiler Session, record some activity in the portal, save the session, and load sessions.
	System Validation	Shows all system validation errors, offers the ability to run full system validation, and clear import issues.

Applications

Folder Name	Description
Workflow Catalog	Allows a user to provide easy access buttons for end users can kick off workflows for the Portal.

Designers

Folder Name	Description
Agents	This management tool allows communication with a client-server that is secured with a firewall.
Alias	Manage Alias' that were created for Decisions' Entities.
Assignments	A folder to manage Assignments.
Catalog	Location of elements, actions, steps, components that are live in the Decisions Studio
CSS	Allows a user to add, update, or delete Cascading Styling Sheets that may be utilized in the environment or on Designer Elements
Data Structure	Stores all data structures and data types that are used in Decisions.
Declared Dependency	Stores any user-created declared dependencies on an element(s) in the environment.
Designer Repository	Utility to manage the Repository server.
Email Templates	Allows user to add, update, or delete email templates (styling) applied to email notifications.
Entity Extensions	Allows user to create and manage Entity, Folder Actions, and Configurations.
Images	Stores images found in the Decisions Image Library that may be added into Designer Elements such as a Form, Page, etc. Custom images may also be added via the nested Custom Images folder.
Lookup Lists and Constants	Allows user to set lookup values and global variables to be frequently utilized, declared and easily accessible to Designer users.
Projects	A folder containing all of the Projects in the Decisions environment.
Report Distribution	The folder where users can create custom ways of Report Distribution using the Flow Engine.
Report Output	Contains the subfolders: Handlers and Templates.
Repository	Utility to manage Projects in a Repository.
Restore Points	A folder that stores and manages Restore Points in Decisions.
Toolbox Customization	Allows user to customize the Decisions environment to meet the needs of an organization
Unit Test Management	A folder containing all of the Unit Tests created and saved in the environment.

Integration

The folders listed below appear by default. Other folders related to modules with integrations (MongoDB, Python, etc) will appear here when the related modules is installed. Those module folders can be safely deleted at any time.

Option	Description
Database Queries	Stores any database queries that were saved to the environment.
Databases	Allows user to add additional databases.
External Systems	Allows a user to configure connections to external systems such as SOAP, WCF, and REST.
OAuth	Allows user to configure tokens to the applications that require the OAuth authorization standard. Oauth is a token-based authentication that allows an end user's account information to be used by third-party services without exposing the user's password.
Webhooks	Allows users to set up and manage real-time calls to other applications. Webhooks are one way that apps can send automated messages or information to other apps.

Jobs and Events

Option	Description
Message Queues	A queue of messages to be sent between different applications.
Work Queues	Decisions can put work into queues and Decisions servers can work on tasks within those queues.
Scheduled Jobs	Allows users to create and manage processes that should run on a defined schedule.

Security

Option	Description
Accounts	Manage Account information about users, including password rests, culture, impersonations, and landing pages.
Groups	Manage groups that accounts can be members of to easily manage permissions throughout the Portal and task group members with tasks.
Identity Providers	Identity Provider modules, such as Okta, OpenId, and SAML, can be found and installed from this folder.
Named Sessions	This is a token-like way to authenticate users and makes it possible to pass in a specific user account when invoking a Flow or Rule via REST without exposing the user account information.
Relations	Used to store any information on related accounts in the environment, which is configured in the Account settings using the Edit action.

System Data

Option	Description
Assignment Priorities	Sets Priority Order for the Assignments or add new Priorities.
Assignment Roles	Creates and edits specific Assignment Roles for different users and groups.
Association Types	Edits and creates Association between different Decisions Entities.
Business Metrics	Adds and configures business metrics to be captured in this folder. Business Metrics are quantifiable values that measure the success and efficiency of a given business process. Different process goals call for different metrics to measure their success.
Contact Details	Creates and stores contact info. Also allows users to create new Contact Types and Contact-Type Priorities.
Document Type	Creates new Document Types can be created to use in Decisions here. Also, the MIME type can be edited of the existing Document types.
Help	Adds and edits Help Message Keys and Text to use as popup messages in the Decisions on different components of the User Interaction Design.
Languages	Adds and manages languages.
Locations	Adds and edits different locations with different days and hours as well as holidays.
Tags	Contains Tags that are stored, added, and edited for Entities in Decisions.

Feature Changes

Description	Version	Release Date	Developer Task
Allowed module specific folders to be deleted.	9.2	August 19, 2024	[DT-040829]

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What's Next

Controlling Assignment Notification Types for Server

Table of contents

Overview
Accessing the System Folder
System Folder Actions
Top-Level System Folders
Administration Folder
Applications
Designers
Integration
Jobs and Events
Security
System Data
Feature Changes