Exposing Flows as Actions in the Portal

Overview

Administrative users have the flexibility to configure the platform to initiate a Flow in various ways. One of the available choices is to trigger a Flow by establishing a user action associated with a folder, enabling end-users to initiate the workflow. 

User Action Flow

Users are unable to run regular Flows within this custom Action. Instead, it utilizes a distinct Flow Behavior called "User Action Flow [Folder Aware]." This particular Flow doesn't permit users to specify Input Data. You can create this Flow before configuring the custom Action by adjusting the Flow Behavior type or during the custom action configuration process.

Configuration

1. Navigate to a Designer Project. Right-click on the Folder > Manage > Page/Dashboard > Add Flow As Action. The "Add New User Action" dialog box will open.
2. Configure the settings referring to the following table and save the settings by clicking on the Add Action button.

Name	Description	Difference in Primary and Secondary Actions
Action Type	RunFlow: Will run the Flow to start the workflow process. OpenFolder: Allows to open a specific folder. Selecting this option will expose a new field. This field will allow users to choose the folder that needs to be opened.
Action Name	Name to be shown on the Action
Display Type	Primary: This will format the Action Name in Bold text. Secondary: This will format the Action Name in regular text. Note: The Primary actions are shown on top of the Secondary actions from the available menu. Refer to the image within the next column.
Display Order	To determine the order of Actions in the Menu, you can assign a Display Order. The Display Order starts with "-1" and continues incrementally from there. If you want a particular Action to appear at the top of the menu, give it a Display Order of "-1". The second Action will have a Display Order of "0", and so on for subsequent Actions.
Pick or Create Flow	Users can create a Flow or pick the already created Flow. Note: This will allow you to pick only "User Action Flow".

Example

In the following example, we have added Custom Actions to the "My Documents" folder that runs a Flow. The Flow has a Show Form Step that lets users fill in details and submit the Form.