--- title: "Output Reports" slug: "output" tags: ["Output Reports", "Reports ", "Report Output Handler Flow", "Report Output Template"] status: "update" updated: 2025-06-24T16:07:02Z published: 2025-06-24T16:07:02Z canonical: "documentation.decisions.com/output" --- > ## Documentation Index > Fetch the complete documentation index at: https://documentation.decisions.com/llms.txt > Use this file to discover all available pages before exploring further. # Output Reports ## Overview After a [Report](https://documentation.decisions.com/v9/docs/reports) has been [created](https://documentation.decisions.com/v9/docs/create-reports), [configured](https://documentation.decisions.com/v9/docs/configure-reports), and [implemented](/v9/docs/implement-reports), if desired, Reports can be exported and output either as an **Excel** file, a PDF, a **.decobj** file, or sent as an email, for use outside of the [**Decisions Studio**](https://documentation.decisions.com/docs/en/output). This is achieved through via the Report Viewer's onboard **Download** **Actions**, and can be customized via defining a **Report Output Template**, or creating a **Report Output Handler Flow**. --- ## [Download/Send Report](https://documentation.decisions.com/v9/docs/exporting-reports-as-pdf) Reports can be downloaded or sent by accessing the Report Viewer's **Download/Send Report Actions** via the primary **Actions** menu. Upon selection, the Download/Send Report window provides the following options for export. | Property | Function | | --- | --- | | Report Distribution Type | Dictates whether the file is downloaded/exported as file, or sent as an Email. | | | Download | Exports the Report as a formatted file for use outside of the Decisions Server. | | | | Settings | Provides definition for how the Report is exported. | | | | | Format | Used to select desired file type of the exported Report; can be either Excel or Pdf. | | | | | Output Type | Selects and applies the desired [Report Output Template](https://documentation.decisions.com/v9/docs/report-output-template) to the exported Report. | | | [Advanced > Views](https://documentation.decisions.com/v9/docs/configuring-report-view-modes) | Provides additional definition options for the Report, provides the Views option which allows the choice of which View to display on the Report. | | | Email Distribution | Allows the initiating user to send the Report as an Email, with a user-defined recipient, Subject, and Message. | ![](https://cdn.document360.io/6ef8bcc1-6489-4486-9ad1-83acff7e5df0/Images/Documentation/2024-08-28_15h26_47.png)![](https://cdn.document360.io/6ef8bcc1-6489-4486-9ad1-83acff7e5df0/Images/Documentation/2024-08-28_15h28_42.png)After dictating the properties of the Report as desired, clicking PROCEED directs the user to the following screens: #### Export View Provides the **Download Exported Report** link; selecting this link downloads the Report in the selected **Format** with the previously selected properties applied. ![](https://cdn.document360.io/6ef8bcc1-6489-4486-9ad1-83acff7e5df0/Images/Documentation/2024-08-28_15h29_59.png) #### Send Report Provides an empty window for defining the email the exported Report will be attached to. The window provides the following fields. | Field | Function | | --- | --- | | Email Addresses | Defines the recipient of the exported Report as well as the affiliate email. | | Subject | Used to dictate the Subject line of the sent email. | | Message | Text editor field used to give the sent email body text. | ![](https://cdn.document360.io/6ef8bcc1-6489-4486-9ad1-83acff7e5df0/Images/Documentation/2024-08-28_15h31_28.png)![](https://cdn.document360.io/6ef8bcc1-6489-4486-9ad1-83acff7e5df0/Images/Documentation/2024-08-28_15h32_19.png) ## [Report Output Template](https://documentation.decisions.com/v9/docs/report-output-template) **Report Output Templates** provide custom formatting to a downloaded **Excel** format Report. Report Output Templates are defined by selecting the ADD EXCEL TEMPLATE button in the **Decisions Studio** via the **System > Designers > Report Output > Templates** Folder. From the resulting **Add Template** window, the following sections and sub-sections are used to define the Template as desired. | Section | Function | | --- | --- | | Data | Provides identification info for the Template within the Studio/Portal including the Name and Description. | | Template Properties | Used to configure the formatting of the uploaded Template file including Row and Colum configurations. | | | Charts | Allows the option to add Charts to the output Excel file. | | | Column Headers | Pertains to the inclusion or omission of the file's Column Headers; provides additional configurations regarding visual aspects of the headers. | | | Data Grouping | Formats how data is grouped together on the output Report. | ## ![](https://cdn.document360.io/6ef8bcc1-6489-4486-9ad1-83acff7e5df0/Images/Documentation/2024-09-18_13h31_20.png) --- ## [Report Output Handler Flow](https://documentation.decisions.com/v9/docs/running-post-processing-flow-report-output) Through use of the **Report Output Handler Flow Behavior**, configuration of an output Report can be customized through the use of the [**Flow Step Toolbox**](https://documentation.decisions.com/v9/docs/searching-the-step-catalog). Though similar, this [**Flow Behavior**](https://documentation.decisions.com/v9/docs/about-flow-behaviors) affords additional Report options that aren't provided by the standard **Report Output Template** properties, allowing for more detailed formatting. ![](https://cdn.document360.io/6ef8bcc1-6489-4486-9ad1-83acff7e5df0/Images/Documentation/image-1750781197214.png)Once configured, Report Output Handler Flows can be applied to a Report as desired, and selected from the Report's **Output Type** options in the **Download/Send Report** window. ![](https://cdn.document360.io/6ef8bcc1-6489-4486-9ad1-83acff7e5df0/Images/Documentation/2024-09-18_13h37_19.png) --- For further information on Reports, visit the [Decisions Forum](https://community.decisions.com/categories/Reports).