System Folders Tree
- 01 Apr 2022
- 6 Minutes to read
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System Folders Tree
- Updated on 01 Apr 2022
- 6 Minutes to read
- Print
- DarkLight
Article Summary
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Overview
The System folder contains various options for configuring, customizing, and managing the Decisions environment. This folder can only be viewed and accessed by Administrator accounts.
Select the gear icon to expand the System folder in the Decisions Studio. The landing System Page displays metrics that are subject to customization.
System Folder Actions
| Action | Action Definition |
|---|---|
| Manage Permissions | Manage and maintain who has access to the Administrative Features and Functions |
| Update Security Folders | Updates the security folders in the event there are issues with inherited permissions. |
| Theme Editor | Change the styling of the Portal and Studio via .LESS files |
| Create Root Folder | Launches a Create Designer Project screen that will automatically add the folder to root. |
| Enter Maintenance Mode | Used to put the environment in "Maintenance Mode". This will log out any non-administrator users and halt all background work. |
| Get Full Text Search Status | Confirms that the function of Full Text Search is functional in the environment. |
| Reset System Styles [CSS] | Restores the environment to the original LESS files, removing any CSS styling that has been added. |
| Show License Information | See what kind of license the environment has and when it will expire |
Top-Level System Folders
| Folder Name | Folder Description |
|---|---|
| Administration | These are the activities of managing the Decisions instance and configurations |
| Applications | Manage projects available in the App Store or the Workflow Catalog |
| Designers | Manage the designer configurations that typically appear in the studio and/or designers |
| Documentation | Folder linking to Decisions documentation and Support contact. |
| Integrations | Set up Integrations to external systems, tokens, and webhooks |
| Jobs and Events | Setup and maintain Message Queues, Scheduled Jobs, and Events |
| Security | Manage the directory to authenticate Decisions users |
| Settings | Update settings for DLLs or Decisions default settings |
| System Data | Manage the data available in Entities in the environment |
Administration Folder
These are the activities of managing the Decisions instance and configurations
| Folder Name | Folder Description |
|---|---|
| Auditing | If Auditing is turned on for the entities, then this will be the folder populates with a report displaying changes for those entities. |
| Cache | Configure and Manage different Cache definitions for applications requiring better access to data |
| Containers | Allows packaging of the application's code, configurations, and dependencies into a single unit |
| Deployment Images | Creating an image of the environment to utilize the Container feature |
| Encryption | Used to store data in the database that is specifically set to be encrypted. Key rotation is used to periodically change the key securing the data. For more details or instructions, please contact Support. |
| Features | Install extensions or built-in integrations to Decisions to enhance the platform capabilities |
| Importing | Contains Import Assignment and Imported Entities for monitoring information about imported entities. |
| Notifications | Contains subfolders: Default Notifications, Notification Flows, Notification Types, SMS carriers. |
| Repository Action Flows | This folder houses Actions Flows built on a connected Repository. A use case may involve comparing instances before importing or exporting items from the Repository. Any Flows built with the Before/After Project Creation/Checkin Behaviors will save here by default. |
| Root Nodes | In this folder, add and edit Root Nodes like Knowledge Base and Service Catalog. |
| Servers | Can monitor all servers that were used by this instance of Decisions. Additionally, can also Create and Configure Platform Servers in this folder. |
| System Tools | This contains several different tools for server administration including Logging, Profiler, System Validation, and Flow Management |
System Tools
| Folder Name | Folder Description |
|---|---|
| Automated Testing | Creating and managing Automated Test Sessions. |
| Event Viewer | This is a powerful tool to monitor different System Events and Activity, as well as seeing the number of Active Users (Event Viewer, System Activity, Upgrade History, Boot History, Scheduled Job Log, Cache Size, Thread Jobs, Archived Entities, Accounts Login History, Code Buckets, Message Queues, Client Events, Lock Service Details, Report Activity, Report Execution Statistics, Report Structure, Heaviest DB Queries). |
| Flow Management | A tool to monitor and manage all workflow activities in the portal (Flow Step Browser, Integration Activities, Running Flows, Workflow Queues, Stored Workflows, Recent Flow Results, Flow and Rule Validation, Flow Structure). |
| Logging | Viewer for Server and Client Logs. |
| Maintenance Mode | Puts the environment in Maintenance Mode where non-admin logins are prevented, a flag is set that no new thread jobs, scheduled jobs, or queued flows get started, all processing on all Rabbit/ASB/Kafka message queues stops, data is collected on active thread jobs, scheduled jobs, and flows. |
| Profiler | Ability to Start Profiler Session, record some activity in the portal, save the session, and load sessions. |
| System Validation | Shows all system validation errors, offers the ability to run full system validation, and clear import issues. |
Applications
Manage projects available in the App Store or the Workflow Catalog
| Folder Name | Folder Description |
|---|---|
| Workflow Catalog | Have easy access buttons so end users can kick off workflows for the portal. |
Designers
| Folder Name | Folder Description |
|---|---|
| Agents | This management tool allows communication with a client-server that is secured with a firewall |
| Alias | Manage Alias' that were created for Decisions' Entities like workflows. |
| Assignments | A folder to manage assignments. |
| Catalog | Where visible Decisions elements, actions, steps, components in the Studio live |
| CSS | Can add, update, delete Cascading Styling Sheets to utilize in the environment via Forms, Pages, etc. |
| Data Structure | Stores all data structures and data types that are used in Decisions. |
| Debugger | This Folder stores all utilities and helpers that are used in Decisions Debugger. |
| Declared Dependency | Stores any user-created declared dependencies on an element(s) in the environment. |
| Designer Repository | Utility to manage the Repository server. |
| Email Templates | Can add, update, delete Email Templates (styling) applied to the instance's email notifications. |
| Entity Extensions | Create and manage Entity and Folder Actions, and Configurations. |
| Images | Stores images found in the Decisions Image Library that may be added into Designer Elements such as a Form, Page, etc. |
| Lookup Lists and Constants | Set lookup values and global variables so that data that it frequently utilized can be declared and easily accessible to designers |
| Projects | A folder containing all of the Projects in the Decisions environment. |
| Report Distribution | Can create custom ways of Report Distribution using Flow Engine. |
| Report Output | Contains the subfolders: Handlers and Templates |
| Repository | Utility to manage Projects in Repository. |
| Restore Points | A folder that stores and manages Restore Points in Decisions. |
| Toolbox Customization | Customize the Decisions environment to meet the needs of any organization SOP’s using the same Flow and Rules Designer |
| Unit Test Management | A folder containing all of the Unit Tests created and saved in the environment. |
Integration
Set up Integrations to external systems, tokens, and webhooks
| Folder Name | Folder Description |
|---|---|
| Database Queries | Stores any database queries that were saved to the environment. |
| Databases | No need to use our back-end SQL database. |
| External Systems | SOAP, WCF, REST are all configurable to communicate with the applications companies love and rely on |
| OAuth | Setup tokens to the applications requiring authorization with this standard. token-based authentication that allows an end user's account information to be used by third-party services without exposing the user's password. Ex: Facebook, Salesforce, Twitter |
| Webhooks | Setup and manage real-time calls to other applications. Webhooks are one way that apps can send automated messages or information to other apps, real-time. Also called a web callback or HTTP push API |
Jobs and Events
| Folder Name | Folder Description |
|---|---|
| Message Queues | It is a queue of messages to be sent between different applications |
| Work Queues | Decisions can put work into queues and Decisions servers can work on tasks within those queues |
| Scheduled Jobs | Creating and managing processes that should run on the defined schedule. This is a flow that can run a flow on a time interval |
Security
Manage the directory to authenticate Decisions users
| Folder Name | Folder Description |
|---|---|
| Accounts | Manage Account information about all Decisions users; including password rests, culture, impersonations, and landing pages |
| Groups | Manage groups that accounts can be members of to easily manage permissions throughout the portal and task group members with tasks |
| Named Sessions | This is a token-like way to authenticate users and makes it possible to pass in a specific user account when invoking a flow or rule, via REST, without exposing the user account information |
| Relations | Used to store any information on related accounts in the environment, which is configured in the Account settings using the Edit action. |
| Security Questions | Security questions can be used as an extra level of security when clients need to verify their identity. Can then prompt them for the answer to the question they selected. |
System Data
| Folder Name | Folder Descripiton |
|---|---|
| Assignment Priorities | Sets Priority Order for the Assignmentsor add new Priorities. |
| Assignment Roles | Creates and edits specific Assignment Roles for different users and groups. |
| Association Types | Edits and Creates Association between different Decisions Entities. |
| Business Metrics | Adds and configures business metrics to be captured in this folder. Business Metrics are quantifiable values that measure the success and efficiency of a given business process. Different process goals call for different metrics to measure their success. |
| Chat Messages | Stores Chat messages entities. |
| Contact Details | Creates and stores Contact Info, create new Contact Types and Contact-Type Priorities. |
| Document Type | Creates new Document Types to use in Decisions here. Moreover, we can edit the MIME type of the existing Document types. |
| Help | Adds and edits Help Message Keys and Text to use as popup messages in the Decisions on different components of the User Interaction Design. |
| Languages | Adds and manages Languages to use in Decisions |
| Locations | Adds and edits different Locations with different workdays and hours as well as Holidays |
| Tags | Stores, adds, and edits Tags for Entities in Decisions |
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