---
title: "Using Guest Account for Anonymous Tasking"
slug: "using-guest-account-for-anonymous-tasking"
description: "This document shows how to enable a Guest account in Decisions, so that non-portal users may interact with a task. The guest account user is enabled under System > Settings > Portal Settings, by checking the Enable Guest Account checkbox found under Portal Settings."
updated: 2024-08-08T15:37:06Z
published: 2024-08-08T15:37:06Z
---

> ## Documentation Index
> Fetch the complete documentation index at: https://documentation.decisions.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Using Guest Account for Anonymous Tasking

## Overview

The [**Guest Account**](https://documentation.decisions.com/v9/docs/enabling-a-guest-account) is an optional **User****Account**that can get non-**Portal**users, such as outside vendors, to engage with **Designer****Elements,**such as a **Flow**, without using a specified Account.

If a **Form**is assigned to the **Guest****Account**, no login Page will come up when the **Assignee**goes to process it. Typically, an email containing a link is sent to the user, allowing them to process a **Task**. The process will know that the task is associated with the Guest Account and automatically relies on that account's credential information. The following document allows the assignment of a Form to a Guest Account via Email.

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## Example

The following example is achieved through a two-step process:

- Creating an **On Step Run Flow** that defines the **Assignment**behavior of the **Assigned****Form**
- Creating the **Assigned****Form****Flow**

### On Step Run Flow

1. From a **Designer****Project**, [CREATE](https://documentation.decisions.com/v9/docs/create-flows) a new **Flow**.
2. From the **Flow Designer**, navigate to the **Properties**panel. Under **SETTINGS > Behavior Type**, select **Form****Assignment****Handler****Flow**.![](https://cdn.document360.io/6ef8bcc1-6489-4486-9ad1-83acff7e5df0/Images/Documentation/2024-08-05_14h12_56.png)
3. From **Toolbox > FAVORITE STEPS**, attach a **Send****Email**step to the **Start**and **End**steps. Provide a from, To, and Subject value from the Properties tab of the Send Email step.  
Then, change the **Body**to **Merge Plain Text**, and click SHOW EDITOR. ![](https://cdn.document360.io/6ef8bcc1-6489-4486-9ad1-83acff7e5df0/Images/Documentation/2024-08-05_14h18_30.png)
4. From the **Merge Text Editor**, define the **Body**as desired and add the **Form_AssignmentURL**from the **Data Tree** on the left. Then, click SAVE.
5. **Save** and close the **Flow****Designer**. ![](https://cdn.document360.io/6ef8bcc1-6489-4486-9ad1-83acff7e5df0/Images/Documentation/2024-08-05_14h20_48.png)

---

### Assigned Form Flow

1. From a **Designer****Project**, CREATE a new **Flow**.
2. From the FAVORITE STEPS category of the **Toolbox**, attach a **Show****Form**step to the **Start**step. From the **Properties**of the Show Form step, click PICK OR CREATE FORM, then CREATE a new **Form**.
3. From the [**Form Designer**](https://documentation.decisions.com/v9/docs/create-forms), design a **Form**consisting of four separate **Text****Boxes**and corresponding **Labels**for a "First Name", "Last Name", "Phone Number", and "Feedback" value, respectively. Then, add a **Button**labeled "Submit".![](https://cdn.document360.io/6ef8bcc1-6489-4486-9ad1-83acff7e5df0/Images/Documentation/2024-08-05_14h26_13.png)
4. Back in the **Flow Designer**, navigate the **Form's****Properties**tab; set each INPUTS to Ignore to allow user input.
5. While still in the **Properties**tab, under **ASSIGNMENT > Assignment Type**, select **AssignedToGuest**from the drop-down. Then, **Constant**map an **Assignment****Name**.
6. Navigate to and expand ON STEP RUN**.**Under **Step Start Flow Type**, select **SharedFlow**. Then, select PICK OR CREATE FLOW TO RUN, and PICK the previously create **Flow**.
7. Connect the **Form**step to the **End**step. Then, **Save**the **Flow**, and if desired, close the **Flow****Designer**. ![](https://cdn.document360.io/6ef8bcc1-6489-4486-9ad1-83acff7e5df0/Images/Documentation/2024-08-05_14h46_26.png)

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## Debug

1. **Debug**the **Assigned****Form****Flow**.
2. From the Email Inbox of the Assignee, click the **Form_AssignmentURL**. ![](https://cdn.document360.io/6ef8bcc1-6489-4486-9ad1-83acff7e5df0/Images/Documentation/2022-03-21_11h05_58.png)
3. From the resulting **Assignment**, fill out the **Form**and click **Submit**.
4. Navigate back to the **Debugger**and verify that the **Flow**completes as expected. ![](https://cdn.document360.io/6ef8bcc1-6489-4486-9ad1-83acff7e5df0/Images/Documentation/2022-03-21_11h11_40.png)

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For further information on Forms, visit the [Decisions Forum](https://community.decisions.com/categories/Forms).