---
title: "Toolbox Visibility Rules"
slug: "toolbox-rule"
description: "This document shows how to set and edit Toolbox Visibility Rules, by filtering Categories and Subcategories in the Designer's Toolbox.  Visibility rules can be used on Forms, Flows, and Reports in Decisions. Applying them will prevent non Administrator Users from seeing select Categories in the Toolbox."
updated: 2025-06-24T18:09:11Z
published: 2025-06-24T18:09:11Z
---

> ## Documentation Index
> Fetch the complete documentation index at: https://documentation.decisions.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Toolbox Visibility Rules

## Overview

**Visibility****Rules**can be applied to the designers of **Rules**, **Forms**, **Pages**, **Flows**, and **Reports**. Setting up a Rule for the Toolbox will restrict the ability of users to see specific categories. These Rules can be set so that the administrator's toolboxes will not have the filters in place.

Toolbox Visibility Rules only apply to the Project they are created in.

These Rules can be used to decrease clutter in the Toolboxes or deny access to certain Steps or other controls.

Until the Rule is finalized it will cause ALL controls to be removed from the impacted designer. Creating these Rules should be done quickly or at an off time to minimize work distruption.

---

## Example

The following example demonstrates hiding a specific category in the Flow Designer. The following example can be utilized to hide any **Flow****Step****Category**. For this example, the **Toolbox****Visibility****Rule**hides the BRANCHING category housed by the FLOW MANAGEMENT category.

1. From the Studio, navigate to**Settings > Configuration > Designers > Toolbox Rules** and select ADD TOOLBOX RULE; provide a **Name**, then click ADD TOOLBOX RULE. Select the **Rule**to open the **Rule****Designer**.![](https://cdn.document360.io/6ef8bcc1-6489-4486-9ad1-83acff7e5df0/Images/Documentation/2025-06-24_14h03_54.png)![](https://cdn.document360.io/6ef8bcc1-6489-4486-9ad1-83acff7e5df0/Images/Documentation/2025-06-24_14h04_25.png)
2. Begin defining the Rule by setting the **If**statement to **type is Flow**. This step defines which Designer the Toolbox Rule is for.![](https://cdn.document360.io/6ef8bcc1-6489-4486-9ad1-83acff7e5df0/Images/Documentation/2025-06-24_14h04_56.png)
3. Click **Add > Add Condition**, then configure the new **Condition**as **Flow Data.InitiatingUserGroups**, **List Contains**, then type the desired **User****Group****Name**.![](https://cdn.document360.io/6ef8bcc1-6489-4486-9ad1-83acff7e5df0/Images/Documentation/2025-06-24_14h05_45.png)
4. Select Add, then choose **Add Either/Or Group**.
5. Under **Either**, select **Add > Add Condition**; configure the Either element as **category List Contains [Name of Category****]**.
6. Under **or**, select **Add > Add Condition**; configure the or value as**name Equals [Name of Category]**. ![](https://cdn.document360.io/6ef8bcc1-6489-4486-9ad1-83acff7e5df0/Images/Documentation/2025-06-24_14h07_26.png)
7. Save the Rule, then close the Rule Designer.
8. Log into any **Account**from the designated **Group**.
9. Open the **Flow****Designer**and verify that the category has been hidden.
10. The designated category will not appear for any Account under the chosen Group if properly configured.![](https://cdn.document360.io/6ef8bcc1-6489-4486-9ad1-83acff7e5df0/Images/Documentation/2025-06-24_14h08_57.png)