Self Service Licensing Guide
  • 30 Mar 2022
  • 4 Minutes to read
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Self Service Licensing Guide

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Overview 

This article covers the features around self service licensing. Self Service Licensing needs to be enabled through the settings. Once enabled, a thread job in Decisions is ran, which collects information and applies a license for the environment. This thread job is ran every hour and when Decisions is started. The information gathered to apply the license will be the customerID, customer name, contact email and environment type, which is defined under the License Service Setting section. Other information gathered will be the usage data of the environment, such as the Machine name, the number of cores, memory size, IP Address and Instance name of the environment. 


Self Service Licensing Guide

After signing up to license Decisions, Decisions sends a welcoming email with Customer Id and Name.

  1. Sign into Decisions and navigate to System > Settings > Licensing Setting.
  2. Within the Licensing Settings action menu select Display License Data.

License Server Settings

  1. Select Edit Licensing Setting in the action menu.
  2. Select Allow License Requests.
    This checkbox enables the system to request licenses. If the server that is being configured does not have internet access the method can not be followed. Navigate to Licensing a Server.

License Server Type

There are six main types of licenses provided for a Decisions server:

TrialEnterprise-level license for temporary use only
Standard NonProductionNon-prod licenses cannot be used to serve production transaction levels or concurrent users
Standard ProductionThis is for any production server.
RepositoryUsed for licensing a Decisions Repository environment
Disaster RecoveryUsed for licensing DR environments
Enterprise ProductionEnables the enterprise module for production environments. The enterprise module includes features such as clustering, multi-tenancy and HL7.
Enterprise NonProductionEnables the enterprise module for development/qa environments.

Multi Tenant License

Set this to true if the Server being configured needs a Multi Tenant License. For multi tenancy the same licensing information will be used by tenants and control instances.

Licensed Company Id

The licensed company id is a globally unique id that is sent from the customer onboarding manager when the license agreement is initiated.

Licensed Company Name

The company name must match the ID provided in the email. If these two values are out of sync the requests will be routed to the sales team.

Email Contact for License

This is the email address that will receive notifications about license updates, and progress for license requests submitted to Decisions. It is ok if this email address is not the same address that the onboarding emails are sent to.

License Contact Phone

Phone number is optional but will allow Support to contact the user if there is a problem with their license requests.


License Setting Actions

Now that the settings are done the server will initiate a license request. From the Licensing Settings action menu, there are a set of actions.

Check For LicenseThis causes the Decisions instance to send a license request to the Decisions licensing server. Used to manually request a license.
Delete License Server SettingsRemoves the license server settings.
Display License DataShows information about the current license installed on the Decisions instance.
Edit Licensing SettingsThis shows a dialog with the licensing settings like Customer Id, Customer Name, etc.

Check For License

Selecting Check for License will display a pop-up notification that the request has started and then a reply which indicates the state of the request.

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Starting License CheckThis message indicates that a license request has been started.
License Received and InstalledThis message indicates that a license was received for this server and has been installed. To determine the details of the license, use the ‘Display License Data’ action.
License Already InstalledThe license found is already installed. Please contact support for more help
Skipping License CheckA license request is already pending.
Invalid or Unknown Company Id If the settings have an invalid or an unknown company id and a license is requested a pop-up will show. An email will also be sent.

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Licensing a container

For licensing a container, the license info is specified and stored in environment variables. This is then used for reporting purposes and applying the license to the environment. For more information on the values being collected, please navigate to the License Service Settings section. Below is a list of the environment variables used to retrieve information for licensing:

  • DECISIONS_LICENSECOMPANYID
  • DECISIONS_LICENSECOMPANYNAME
  • DECISIONS_LICENSECONTACTEMAIL
  • DECISIONS_ENVIRONMENTNAME
  • DECISIONS_LICENSETYPE
These environment variables can also be used for licensing a conventional VM that hosts Decisions. If environment variables are found and defined, they will be used in preference over defining the values over License Server settings. If environment variables are used, then when Decisions is started the licenses will be retrieved for both VM and containerized instances of Decisions.

Licensing a Multitenant environment

When licensing a multitenant environment, the licensing information is expected for both the tenants and control instances. This information gathered will be can be found under License Server settings


Multiple Requests

If there are several requests submitted back to back a notification will show saying that a request ‘in process’ is preventing another request from running.

If there is no customer account, and one has been requested. It comes to the Decisions team to approve, then an email will be sent. Change the license server settings to match this email. After changing the server settings to match, there will be a string of emails sent about the licensing process.

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For further information on Installation, visit the Decisions Forum.



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