---
title: "Restricting Data By Rules"
slug: "restricting-data-rules"
description: "This document shows how Systems Administrators can restrict designers from using specific data fields, by using a Data Rule.  Theses Data Rules are created within the Designer Toolbox Customization Folder. "
updated: 2024-12-23T20:04:26Z
published: 2024-12-23T20:04:26Z
---

> ## Documentation Index
> Fetch the complete documentation index at: https://documentation.decisions.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Restricting Data By Rules

## Overview

This tutorial demonstrates how a Systems Administrator can restrict designers from using certain fields in a **Data Structure** by adding a **Data Rule.** Data Rules look like a typical Rule, but the **Data Rule** is added by navigating to Manage in Designer Folders and set up. After the Data Rule is set up, it will appear in the Flow Designer when the user searches in All Steps using the search bar.

---

## What changed from V8 to V9?

| Version 8 | Version 9 |
| --- | --- |
| Data Rules were configured at the System level and were visible across the platform. | Data Rules are now Project-level and are visible only within the Project. |

---

## Example

This example will demonstrate applying a **Data Rule**that restricts what a user can see to an **Account** **Data Type.** Start by adding a **Data Rule** that will exclude data fields that start with "a" under **Account Data Type**.

1. From the desired Designer Folder, navigate to **Manage****> Configuration > Designers > Data Rules**.
2. Click **ADD DATA RULE** on the top Action bar. ![](https://cdn.document360.io/6ef8bcc1-6489-4486-9ad1-83acff7e5df0/Images/Documentation/2024-12-23_14h58_33.png)
3. **Name**the Data Rule, then select the Data Type via the **Type Name**drop-down menu. Click **SAVE**. ![](https://cdn.document360.io/6ef8bcc1-6489-4486-9ad1-83acff7e5df0/Images/Documentation/2024-12-23_15h00_46.png)
4. Right-click the newly created Data Rule from the Data Rules Folder and select **Edit**. ![](https://cdn.document360.io/6ef8bcc1-6489-4486-9ad1-83acff7e5df0/Images/Documentation/2024-12-23_15h01_29.png)
5. Design a Rule stating If the name Starts With 'A.' Save the Rule, then close with **X** in the top right corner.This Rule evaluates whether or not the name of a property on the Account Data Type starts with the letter 'a'. The Rule Input represents a name Data Field within the Composite Type of Account.![](https://cdn.document360.io/6ef8bcc1-6489-4486-9ad1-83acff7e5df0/Images/Documentation/Screenshot%202024-03-05%20152532.png)