---
title: "Extending Report Distribution Options"
slug: "report-distribution"
description: "This document explains how to use Report Distribution to allow users to create and manage how Reports are distributed. "
updated: 2025-06-23T15:13:50Z
published: 2025-06-23T15:13:50Z
---

> ## Documentation Index
> Fetch the complete documentation index at: https://documentation.decisions.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Extending Report Distribution Options

## Overview

This tutorial demonstrates how to use **Report Distribution** functionality. **Report Distribution** allows users to create and manage how **Reports** can be distributed (download, send over email, etc.).

---

## **Example**

This example will overview **Report Distribution** functionality and extend it by creating a simple **Report Distribution** type.

1. Create a Report using the Account Data Source and **Account Id** and **Created on Date** Data Fields.
2. Select **Run Report** in the top action panel.  
![](https://cdn.document360.io/6ef8bcc1-6489-4486-9ad1-83acff7e5df0/Images/Documentation/2025-06-23_11h05_09.png)
3. Select the gear icon to open the Report Actions, select the printer icon located in the upper right corner.![](https://cdn.document360.io/6ef8bcc1-6489-4486-9ad1-83acff7e5df0/Images/Documentation/2025-06-23_11h05_44.png)
4. The **Download/Send Report** dialog shows. Choose the **Report Distribution** type; the default options are **Download** and **Email Distribution Flow**.
5. Select **Email Distribution** and select PROCEED.![](https://cdn.document360.io/6ef8bcc1-6489-4486-9ad1-83acff7e5df0/Images/Documentation/2024-08-12_14h03_04.png)
6. **Send Report Form** shows. Fill out this Form and select **Send**. This Flow will send an Email with the **Report** attached as an Excel file.![](https://cdn.document360.io/6ef8bcc1-6489-4486-9ad1-83acff7e5df0/Images/Documentation/2024-08-12_14h25_28(1).png)
7. Extend **Report Distribution** options by creating a specific **Flow**. Navigate to **System > Designers > Report Distribution Folder** in the **Portal**. See the **Email Distribution Flow** that was just used.
8. Any **Flow** that is created in this **Folder** will be presented as a **Report Distribution** type.
9. Select **Create Report Distribution Flow** in the Global Action Panel.![](https://cdn.document360.io/6ef8bcc1-6489-4486-9ad1-83acff7e5df0/Images/Documentation/2025-06-23_11h09_39.png)
10. In the resulting window, **Name** the **Flow** and select CREATE to proceed to the Flow Designer.![](https://cdn.document360.io/6ef8bcc1-6489-4486-9ad1-83acff7e5df0/Images/Documentation/2024-08-12_14h43_00.png)
11. In the Flow Designer, add a **Show Popup** step from the **Favorite Steps** category in the **Toolbox**.
12. Under **Inputs > Subject**, select **Constant**for the mapping type and type "Report Viewer".
13. Under **Inputs > Message**, **Select Value** of **ReportViewerContextID**. This value is presented in every **Report Distribution** type **Flow** and can get and manipulate Report data.
14. Connect the **Done** outcome from the **Show Popup** step to the **End s**tep in the **Flow**. Save and close the Flow Designer.![](https://cdn.document360.io/6ef8bcc1-6489-4486-9ad1-83acff7e5df0/Images/Documentation/2025-06-23_11h11_31.png)
15. Return to the same report used earlier in this example and Run the Report.
16. Select the gear icon to open the Report Actions, select the printer icon located in the upper right corner.
17. The **Download/Send Report** dialog shows. Choose **Report Distribution Flow-PopUp** for the Distribution type. Select PROCEED.  
![](https://cdn.document360.io/6ef8bcc1-6489-4486-9ad1-83acff7e5df0/Images/Documentation/2024-08-12_15h12_53.png)
18. The **Report Distribution Flow** shows the Pop Up with the **Constant Subject** and **Report Viewer Context ID Value** for this **Report**.![](https://cdn.document360.io/6ef8bcc1-6489-4486-9ad1-83acff7e5df0/Images/Documentation/2024-08-12_15h13_48.png)

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For further information on Reports, visit the [Decisions Forum](https://community.decisions.com/categories/Reports).