---
title: "Limiting Designer Access to Specific User Groups"
slug: "limiting-designer-access-to-specific-user-groups"
updated: 2025-06-23T18:14:19Z
published: 2025-06-23T18:14:19Z
---

> ## Documentation Index
> Fetch the complete documentation index at: https://documentation.decisions.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Limiting Designer Access to Specific User Groups

## Overview

Once **Groups,****Permissions,**and **Dashboards**have been established, if further customization over control is desired, then **Admins**may limit access to certain **Designers**based on which Group a **User****Account**belongs. This is best achieved by creating **Toolbox****Visibility****Rules**for each Designer's **Toolbox**. The following document demonstrates how to apply Toolbox Visibility Rules for specific Groups to create a more specified work environment.

---

## Example

Prerequisites  
The following example demonstrates how to limit specific Groups from the other's respective Designers. For more information on establishing Groups, see [Create a Group.](https://documentation.decisions.com/v9/docs/creating-groups) The following example requires that three Groups have been established:

- One for accessing the Flow Designer
- One for accessing the Form Designer
- One for Admins

Note that if a restricted environment is needed for Rule Designers, it is advised to make a custom **Dashboard**.

Warning The following example can also be achieved by creating **Configuration****Folders**. However, due to the permanent nature of this adjustment, this is not an advised practice.  
  
It is advised to contact Support before proceeding with this alternate method.

1. From the **Decisions****Studio**, navigate to **Designers > Toolbox Customization > Element Rules**, then click **ADD TOOLBOX RULE**; provide a **Name**for the **Rule**then click ADD TOOLBOX RULE. ![](https://cdn.document360.io/6ef8bcc1-6489-4486-9ad1-83acff7e5df0/Images/Documentation/2024-07-18_12h01_41.png)
2. Select the newly added Rule. From the **Rule****Designer**, define the first If condition as **type****is Flow**. Then click DONE and CLOSE. Additional Information on Rule Configuration The type configuration is used in which **Designer****Toolbox**is being accessed. 

![](https://cdn.document360.io/6ef8bcc1-6489-4486-9ad1-83acff7e5df0/Images/Documentation/2024-07-18_12h04_53.png)
3. Still, under the If statement, click **Add**, then click **Add****Condition**. ![](https://cdn.document360.io/6ef8bcc1-6489-4486-9ad1-83acff7e5df0/Images/Documentation/2024-07-18_12h06_57.png)
4. Define the new statement as **Flow Data.InitiatingUserGroups List Contains [NAME OF RESTRICTED GROUP]**. Then click DONE and CLOSE.Additional Information on ConfigurationThis statement is used to evaluate which **Group** is accessing the designated **Toolbox**. 

![](https://cdn.document360.io/6ef8bcc1-6489-4486-9ad1-83acff7e5df0/Images/Documentation/2024-07-18_12h10_57.png)
5. Navigate to the Properties tab, under SETTINGS, and make sure that the **Enabled**box is checked.  ![](https://cdn.document360.io/6ef8bcc1-6489-4486-9ad1-83acff7e5df0/Images/Documentation/2024-07-18_12h13_06.png)
6. **Save**, then close the Rule.
7. Back in the **Element****Rules**Folder, select ADD TOOLBOX RULE and create another Rule, this time for the other **Designer****Type**.
8. Open the newly added Rule.
9. Following the same process as steps 2-5, define the Rule as **If type is Form and Flow Data.InitiatingUserGroups List Contains [OTHER RESTRICTED GROUP NAME]**. ![](https://cdn.document360.io/6ef8bcc1-6489-4486-9ad1-83acff7e5df0/Images/Documentation/2024-07-18_12h16_10.png)
10. Ensure that the Enabled box is checked, then Save and close the Rule.

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## Testing

To ensure that the Designer limitations have been properly configured:

1. Log in to one of the **User** **Accounts**in the **Forms** **Group**(or whichever Group is restricted from Flow access), and CREATE a new **Flow**.
2. Ensure that the **Toolbox**tab appears empty. ![](https://cdn.document360.io/6ef8bcc1-6489-4486-9ad1-83acff7e5df0/Images/Documentation/2025-06-23_13h20_38(1).png)
3. Log in to an Account on the other restricted Group and attempt to open the Designer for the other restricted element (in this case the **Form Designer**).
4. Verify that the contents of the Toolbox appear empty. ![](https://cdn.document360.io/6ef8bcc1-6489-4486-9ad1-83acff7e5df0/Images/Documentation/restricted%20access%20form%20photoshop.png)