---
title: "Limiting Designer Access to Specific User Groups"
slug: "limiting-designer-access-to-specific-user-groups"
description: "Learn how to use Toolbox Visibility Rules to restrict Designer access based on Group membership and create a controlled work environment."
updated: 2026-07-13T18:03:05Z
published: 2026-07-13T18:03:05Z
canonical: "documentation.decisions.com/limiting-designer-access-to-specific-user-groups"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://documentation.decisions.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Limiting Designer Access to Specific User Groups

## Overview

Once **Groups,** **Permissions,** and **Dashboards** have been established, if further customization over control is desired, then **Admins** may limit access to certain **Designers** based on which Group a **User** **Account** belongs. This is best achieved by creating **Toolbox** **Visibility** **Rules** for each Designer's **Toolbox**. The following document demonstrates how to apply Toolbox Visibility Rules for specific Groups to create a more specified work environment.

---

## Example

Prerequisites  
The following example demonstrates how to limit specific Groups from the other's respective Designers. For more information on establishing Groups, see [Create a Group.](https://documentation.decisions.com/version-10/docs/creating-groups) The following example requires that three Groups have been established:

- One for accessing the Flow Designer
- One for accessing the Form Designer
- One for Admins

Note that if a restricted environment is needed for Rule Designers, it is advised to make a custom **Dashboard**.

Warning The following example can also be achieved by creating **Configuration** **Folders**. However, due to the permanent nature of this adjustment, this is not an advised practice.  
  
It is advised to contact Support before proceeding with this alternate method.

1. From the **Decisions****Studio**, navigate to **Designers > Toolbox Customization > Element Rules**, then click **ADD TOOLBOX RULE**; provide a **Name** for the **Rule** then click ADD TOOLBOX RULE. ![](https://cdn.document360.io/6ef8bcc1-6489-4486-9ad1-83acff7e5df0/Images/Documentation/image-1781630813572.png)
2. Select the newly added Rule. From the **Rule** **Designer**, define the first If condition as **type** **is Flow**. Then click DONE and CLOSE. Additional Information on Rule Configuration The type configuration is used in which **Designer** **Toolbox** is being accessed. 

![](https://cdn.document360.io/6ef8bcc1-6489-4486-9ad1-83acff7e5df0/Images/Documentation/image-1781630866197.png)
3. Still, under the If statement, click **+**, then click **Add** **Condition**. ![](https://cdn.document360.io/6ef8bcc1-6489-4486-9ad1-83acff7e5df0/Images/Documentation/image-1781630923817.png)
4. Define the new statement as **Flow Data.InitiatingUserGroups List Contains [NAME OF RESTRICTED GROUP]**. Then click DONE and CLOSE.Additional Information on ConfigurationThis statement is used to evaluate which **Group** is accessing the designated **Toolbox**. 

![](https://cdn.document360.io/6ef8bcc1-6489-4486-9ad1-83acff7e5df0/Images/Documentation/image-1781630986045.png)
5. Navigate to the Properties tab, under SETTINGS, and make sure that the **Enabled** box is checked.  ![](https://cdn.document360.io/6ef8bcc1-6489-4486-9ad1-83acff7e5df0/Images/Documentation/image-1781631103110.png)
6. **Save**, then close the Rule.
7. Back in the **Element** **Rules** Folder, select ADD TOOLBOX RULE and create another Rule, this time for the other **Designer** **Type**.
8. Open the newly added Rule.
9. Following the same process as steps 2-5, define the Rule as **If type is Form and Flow Data.InitiatingUserGroups List Contains [OTHER RESTRICTED GROUP NAME]**. ![](https://cdn.document360.io/6ef8bcc1-6489-4486-9ad1-83acff7e5df0/Images/Documentation/image-1781631158485.png)
10. Ensure that the Enabled box is checked, then Save and close the Rule.

---

## Testing

To ensure that the Designer limitations have been properly configured:

1. Log in to one of the **User** **Accounts** in the **Forms** **Group** (or whichever Group is restricted from Flow access), and CREATE a new **Flow**.
2. Ensure that the **Toolbox** tab appears empty. ![](https://cdn.document360.io/6ef8bcc1-6489-4486-9ad1-83acff7e5df0/Images/Documentation/image-1781631326572.png)
3. Log in to an Account on the other restricted Group and attempt to open the Designer for the other restricted element (in this case the **Form Designer**).
4. Verify that the contents of the Toolbox appear empty. ![](https://cdn.document360.io/6ef8bcc1-6489-4486-9ad1-83acff7e5df0/Images/Documentation/image-1781631617714.png)